Grades: Submitting Final Grades to the Registrar

Submitting final grades from Carmen to the Registrar is a two-part process:

Part 1: Transferring grades from Carmen to the Registrar's system. (See instructions below.)
Part 2: Post grades via the Registrar's system. (See instructions on the Registrar's website.)

Be aware:

Percentage grades CANNOT be submitted to the Registrar's system. You MUST use a letter-based scheme with only A, A-, B+, B, B-, C+, C, C-, D+, D, and E (such as the OSU Standard Scheme) or S/U (see Selecting a Grading Scheme). Also, you CANNOT use I (incomplete) or EN (Failing, Non-attendance) grades within Carmen; you must apply these grades in the Registrar's system.
If you haven't set up your Gradebook and recorded student grades, you CANNOT use Carmen to transfer final grades to the Registrar's system.
To export grades to the Registrar's system, users must be logged in under their own username and also hold the Instructor role in the Carmen course. In order to post grades via the Registrar's system, individuals must be associated with the course as an instructor of record.
Grade transfer from Carmen to the Registrar's system is available during specified time periods, typically beginning the 10th week of the quarter. See the Carmen homepage for announcement of grade export windows.

To transfer final grades from Carmen to the Registrar:

1. Access the Gradebook and click Enter Grades to go the User List.

2. Review whether you had chosen to submit Final Calculated Grade or Final Adjust Grade when setting up grade calcuations. (See Grades: Set Up Calculation Method for details). Be sure you see letter grades in the Scheme column for either Final Calculated Grade or Final Adjusted Grades, whichever you have chosen to release. (You can have grades in both areas, but Carmen will only release the set you selected.)

To determine whether you have chosen to release the Calculated Final Grade or Adjusted Final Grade, check the column heading "Release Final Adjusted/Calculated Grade" as shown here:

The column heading shows either Release Adjusted Final Grade or Release Calculated Final Grade, depending on your settings.

3. Review grades in the User List:

If letter grades appear in the Final Grade column, click Transfer Grades to Registrar. (This option becomes visible to instructors only after grades items are created and final grades have been calculated at least once.)
If no grades appear in the Final Grade column, you must calculate final grades and then return to this step. (See Calculating Final Grades.)

4. Approve the Confirmation and Processing messages to continue processing grades and to begin transfer.

5. Wait for a status message to appear.

If grades transfer is successful, click the link in the status message to go to the Registrar's Grade Posting application. You must log in with your OSU username and password to approve and post grades.
If you receive a failure message, follow the instructions displayed in the message.

After export, you MUST post grades via the Registrar's system for your grades to be officially recorded. Also, to post grades, you MUST be the instructor of record or have been granted grading privileges in the Registrar's system.