Classlist: Basic

To begin using your classlist, log into Carmen and go to a Course Home page. Click on Classlist on the right-hand side of your NavBar.

Search and Sort

Search:

1. To search your classlist, type criteria to Search for (e.g., last name) and click Search. (Click Show Search Options to reveal additional search criteria.)
2. Once you've run a search, your Classlist will display only the search results until you clear the Search field.

Sort:

Click on any column heading (e.g., Last Name, First Name, Username, Role) to sort names by that criteria.

The Classlist tool allows the instructor to limit the number of students shown on each page of the Classlist. Use the dropdown box in the upper-right to select how many participants to show per page.

View Sections and Groups:

Use the View By: dropdown box to view all users or to limit the list to a single section (Registrar’s class number) or group (see Groups for more information).

Choosing Sections or Groups in the View By: dropdown box and clicking Apply will reveal a second dropdown box with the available sections or groups.

Communication and Management Functions

A selection of icons just above list of names provide communication and management functions.

Instructional staff and students can access the Carmen Email and Pager tools. Check the box to select a user from the Classlist, then click the icon for the desired communication tool.

As of Summer 2009, there is a bug in the Classlist email interface that prevents sending email to multiple individuals. Messages to be sent to a group of users should be sent using the Email tool directly. The Address Book in the Email tool will allow users to select sections, groups, or individuals.

Instructional staff and students can print the classlist or any selected group of individuals. Check the boxes to select the names to be printed and then click the print icon.
Instructors can unenroll individuals or change their roles. Check the boxes to select a user from the Classlist, then click the icon for the desired action. See Manage Classlist below for more information about managing enrollment.

Review Participant Information

To the right of each participant's name are several icons:

Online indicates participant is currently online.

Click View Profile to view participant's profile within Carmen.

Click View Homepage to view participant's home page, if they've created one within Carmen.

Click View Progress to review the participant's progress in the course, including number of logins to the Carmen course page, assignment grades, Content Topics visited, and discussion participation, among others.

Click View Locker to view the participant's shared Locker files. (See Locker: Overview for more information about Locker.)

Click View Enrollment in Separate Window to view any groups to which the participant belongs. (See Create Groups for more details about setting up and using groups.)
Click View Blog to view any public entries in the participant's blog on Carmen. (See more details about the Blog tool.)

Manage Classlist

Instructors can enroll and unenroll participants who are not enrolled via Registrar processes in any of the available roles.

Administrator assistance may be required to change a participant's role (for example, from Grader to Instructor). For help, please use the ROLE CHANGE Request form.

Enroll a Participant

Carmen's term for adding a participant to the Classlist is "enroll." This term is used when adding students, TAs, instructors, or anyone else to the course from within Carmen.

Although this term is the same as the one used by the Registrar's office, "enrolling" a participant in a course through Carmen does not enroll the participant with the Registrar's office. Likewise, unenrolling a participant in a course does not unenroll the participant with the Registrar's office. Students wishing to change their course status must do so through the Registrar's office.

1. Access your Classlist on right-hand side of NavBar.

2. Click Add Participants to add individual participants to a course.

3. Select Add an existing user.

4. Under Add existing participant, type the OSU username (lastname.#) of person to search for.

5. Click Search.

If you are unable to find a participant to enroll when searching by OSU username (lastname.#), it is likely that they are already enrolled in your class as a staff or student. When searching to add a participant, Carmen will NOT display the names of people who already have access. You can not add someone to the same Carmen course in two different roles.

6. Check the Enroll box beside name of person to add to your course.

7. Check the box next to Enrollment e-mail if you wish the system to send the participant notice that they have been enrolled in your course.

8. Select the Role that is appropriate (Instructor, Assistant, Grader, Content Editor, Guest, or Student). (For a comparison chart of basic roles and their access levels, see A Quick Guide to Carmen Roles.)

9. If enrolling Students, Assistants, or Graders, select the appropriate Section. (All other roles have access to all sections of the course).

10. Click Enroll Selected Users.

Unenroll a Participant

You can unenroll participants so they can no longer access a course. This is useful for courses with participants who are NOT managed through the Registrar's class registration system. Unenrolling participants (usually Assistants, Graders, and Instructors) enrolled via Registrar processes can only be done by administrators. Contact carmen@osu.edu for assistance.

Unenrolling a course participant through Carmen does not unenroll the participant with the Registrar's office. Students wishing to unenroll must do so through the Registrar's office; otherwise, Carmen's automated Classlist loading will re-enroll the student based on Registrar data.

1. Access your course and click Classlist on the right side of your NavBar.

2. Check the box in front of the participants you wish to unenroll.

4. Click Unenroll Selected.

5. Confirm your choice. The selected participants will be removed from your Classlist.

View Reports

The Classlist report allows you to see an enrollment summary of the class including information about participants who have withdrawn.

1. Access your Classlist.

2. Click Report in the upper-right corner.

3. View Classlist Summary to see enrollment by role.

4. View Classlist Withdrawals for a list of who has withdrawn from the class.

Click Grades to see a participant's grades at the time of withdrawal.