Classlist: A Quick Guide to Carmen Roles

People can access more or fewer features and tools in Carmen depending on their role in a course. For example, those with Instructor, Content Editor, and TA-Content-Grades roles for a course can modify and add course content, while those with Student, Guest, TA-Grades, and Lecturer roles can only view content.

Each role can be assigned more than once per course and everyone with a given role has equal access within the course. While it is possible for a person to have different roles (and, therefore, different levels of access) for different courses, each participant is limited to a single role within a given course.

Those with Instructor roles can manually add others as Instructors, Students, Guests, Lecturers, Content Editors, TA-Content-Grades, and TA-Grades to their courses however, changing or revoking a role assignment can only be done by the Carmen support team.

Roles At-A-Glance

	CONTENT¹	GRADES		DISCUSSIONS
ROLE	Add/Edit	Set-up	View/Change	Set-up	Use
Instructor	X	X	X	X	X
Lecturer			X	X	X
Content Editor	X	X		X	X
Librarian	X			X	X
TA-Content-Grades	X		X	X	X
TA-Grades²			X		X
Student²			X (view only)		X
Guest²					X
Support (Restricted Availability)	X	X	X	X	X

¹All roles can view content.
²The TA-Grades, Student, and Guest roles must be assigned to individual sections; other roles have access to all sections of a course to which they are enrolled.

Roles Summary

Instructor and Instructor-like Roles

Instructor: Has full access to course management, course material, Gradebook, and Classlist functions.

The role of Instructor is automatically assigned to the instructor of record for a course -- note that the instructor of record is the person officially listed in the Registrar's system for a given course.
Instructors can manually add other Instructors, Students, Guests, Lecturers, Content Editors, TA-Content-Grades, and TA-Grades to their courses. (Note, however, that, once assigned, changing or revoking a role assignment can only be done by the Carmen support team.)

Lecturer: Has limited access to Gradebook and Classlist functions, but cannot modify course structure or content, or add anyone to the course.

The role of Lecturer allows nearly-full access to the Classlist, but Lecturers cannot Add Participants.
A Lecturer may enter grade data, but may not create any grade items or schemes, or make changes to them.
Additionally, Lecturer is the only role other than Instructor that can calculate final grades. The Lecturer role cannot transfer final grades to the Registrar.

The Lecturer role is especially useful for:

a course with multiple sections taught by multiple lecturers who must use the same content for each section.
a course with content that is not to be altered by the individuals who teach it.

Content Editor: Can modify course structure and content, but cannot enter grades or add anyone to the course.

The Content Editor is virtually identical to the Instructor for the purpose of creating, editing, or modifying Content. Content Editors can create grade columns and modify most Gradebook settings but cannot enter grade data, calculate final grades, or transfer final grades to the Registrar.

The Content Editor role is useful for:

when the official Instructor wishes to delegate course development to another person who will not be teaching the course.

Librarian: Can modify course structure and content, but cannot view or enter grades or add anyone to the course.

The Librarian role is virtually identical to the Instructor for the purpose of creating, editing, or modifying Content. However, Librarians cannot view or edit the Gradebook. They also cannot add anyone to the course.

The Librarian role is useful for:

when the instructor would like to collaborate with a Subject Librarian to put together library resources for their course.

TA-Content-Grades: Has access to Gradebook and Classlist functions (with some limitations). Can modify course structure and content and enter grade data, but cannot perform some Grades functions or add anyone to the course.

The TA-Content-Grades role is nearly identical to the Instructor role except that TA-Content-Grades cannot set up grading (schemes, categories, columns), calculate or submit final grades to the Registrar, or add anyone to the classlist.
Those with TA-Content-Grades roles have access to every section of a multi-section course.

The TA-Content-Grades role is useful for:

allowing someone other than the official Instructor to upload or change Content or enter grades. However, the official Instructor is still responsible for calculating and submitting grades to the Registrar.

TA-Grades: Has access to enter grade data, but cannot set up grades, calculate final grades, or submit them to the Registrar. Also, cannot modify course structure, content, or Classlist.

The TA-Grades role is the least-powerful "Instructor-like" role. Those with the TA-Grades role can only enter grade data, grade quizzes, and give feedback comments.
Those with TA-Grades roles must be specifically assigned to sections in a multi-section course -- they are not automatically granted access to all sections.
Instructors working with TA-Graders who are responsible for more than one section should contact the Carmen team to arrange for multi-section assignments.

The TA- Grades role is useful for:

individuals who grade student work, or who might lead a recitation section but who do not need access to modify course Content.

Student and Guest Roles

Student: Can view content, submit homework, take quizzes, participate in online chats and discussions, and view own grades. This role is automatically assigned to students enrolled in a course.
Although instructors can also add Students to their Classlist manually, this does not actually enroll the student in the course. Students must formally enroll through the Registrar's office.
IMPORTANT: Carmen's term for adding a participant to the Classlist is "enroll". This term is used when adding students, TAs, instructors, or anyone else to the course within Carmen. Although this term is the same as the one used by the Registrar's office, "enrolling" a participant in a course through Carmen does not enroll the participant with the Registrar's office. Students wishing to enroll in the course must do so through the Registrar's office.

Guest: Can view content and participate in online chats and discussions, but cannot submit homework, take quizzes, or view grades.

The Guest role is similar to the Student role, except that no assignment or grade functions are available.
Guests must log in with their Ohio State username (lastname.#) and password.

The Guest role is useful for:

showing course content to those who are not officially affiliated with a course.
allowing guests to participate in class discussions and chats without having the ability to modify course content or to access assignments.

Restricted Role: Support

Support: Has full access to the course management, course material, Gradebook, and Classlist, like an Instructor. This role is granted only with proper authorization from a Dean or Department Chair.

The Support role is similar to the Instructor role except it can be configured to access many courses.
The Support role must be assigned by the Carmen Support Team. Deans, Department Chairs, or their delegates can contact 8help (8help@osu.edu or 688-HELP) for further information.

The Support role is useful for:

those who provide in-depth support for Carmen courses in their department or college. (Note that extensive knowledge of Carmen is needed for this role.)