HTML Editor: Remove Formatting from Word-Processing Documents
To ensure text is properly displayed, remove any formatting before copying and pasting text from a word processing document into the HTML Editor. You can then reapply formatting within the HTML Editor.
Of special concern are:
- numbered or bulleted lists,
- bold or italicized text,
- tabs, and
- headers, footers, and page numbers.
If formatting (such as page numbers, graphics, icons, or lists) must be kept intact, we recommend converting the file to a PDF and uploading it through the file manager. You can then link to the PDF document as a Topic in Content or as a Quicklink through the HTML Editor.
To remove formatting from text, following these steps:
For Windows users:
1. Within the word processor (such as Microsoft Word), locate text to be copied into HTML. Select the text and copy it.
2. Open the NotePad application found in the Applications folder of the Start Menu.
3. Paste the text into the new NotePad document. (Pasting the text into NotePad automatically removes the formatting of the existing document and leaves file in plain text.)
4. Select all the text in NotePad and copy it.
5. Go to Carmen and open a new, blank document in the HTML Editor.
6. Place the cursor inside the HTML Editor window and paste the text.
7. Save this file before continuing with any additional formatting.
The unformatted text is now available within HTML, and formatting can be applied to it as needed.
For Mac users:
1. Within the word processor (such as Microsoft Word), locate text to be copied into HTML. Select the text and copy it.
2. Open the TextEdit application found in the Applications folder.
3. Paste the text into the new TextEdit document.
4. Select Format, Make Plain Text from the menu to convert to plain text and remove all formatting. Click "OK" to confirm.
5. Select all the text in TextEdit and copy it.
6. Go to Carmen and open a new, blank document in the HTML Editor.
7. Place the cursor inside the HTML Editor window and paste the text.
8. Save this file before continuing with any additional formatting.
The unformatted text is now available within HTML, and formatting can be applied to it as needed.
